Lead agencies should contact their OCC Regional Offices for support and technical assistance related to spending the various funding streams so they can reach child care providers and families quickly. However, since every situation is unique and states may release additional requirements or restrictions, providers should always consult a tax professional to obtain advice specific to their own unique situation. If the payment is a physical check, retain a copy of the bank receipts of the deposit/cashing of the check. On May 10, 2021, the Office of Child Care (OCC) issued guidance (CCDF-ACF-IM-2021-02) for states, territories, and tribes on requirements and recommendations for the child care stabilization funding included in section 2202 of the ARP Act. Q: Can I apply for the Stabilization grant if I already received the Paycheck Protection Program loan? Child Care Counts Call Center hours are 8 a.m.-4:30 p.m. M-F. Per Federal requirements outlined in The American Rescue Plan (ARP) Act of 2021 (Public Law 117-2), certify that they will meet the following requirements throughout the period of their grants: The provider will, when open and providing services, implement health and safety policies in line with guidance and orders from corresponding state, territorial, tribal, and local authorities and, to the greatest extent possible, implement policies in line with guidance from the Centers for Disease Control and Prevention (CDC). Umbrella organizations must submit individual applications for each individual site they manage, but they may not submit a single application that covers all managed sites. If the Lead Agency chooses to terminate assistance before the end of the eligibility period, the Lead Agency would be required to offer a minimum of 3 months of continued assistance. Will a W-9 be required as part of the application? Providers must submit a monthly report on how all grant funds have been spent. Private information such as social security information, home addresses of employees, fingerprint records, drivers license numbers, medical information, credit card information, bank account numbers of employees, etc. The portion that she uses for businesses expenses can be deducted from her taxable income, but the other half cannot, and she will need to pay taxes on that amount. Effective July 2022, the CCSG Workforce Amount is awarded to recipients of the CCSG who certify they will use the amount for personnel costs including payroll/wage supplements, bonuses, and employee benefits. If a program is in inactive status for a full month, they are not eligible for grant funding during that month. Does the plan for COVID-19 testing at child care facilities adhere to FDA recommendations (i.e., FDA-authorized equipment or certified operators administering and interpreting the tests)? If the payment occurs via direct deposit, record the amount and date of the received payment, as well as the destination account for the funds received. Examples of documentation include receipts (electronic or paper), paid invoices, payroll records, and employee timecards. However, this guidance may not apply to other allowable uses of these funds, such as increasing provider payments, improving payment policies, increasing wages for providers, waiving or reducing parent copayments rates, increasing income eligibility for direct services, or other allowable uses. The CCSG application is now closed. Providers will not be penalized for temporary closures that occur during the grant period, provided they are open and serving children for at least part of that month. Q: My business is an S Corporation. OCC strongly encourages lead agencies to use a portion of their set-aside to cover the cost of staffing necessary to administer and process the subgrants in a timely, transparent, and effective manner. Virginia's Child Care Stabilization Grant Program is designed to: Stabilize child care programs now; Support providers to make strategic investments in their programs; Target higher rates of support to providers located in or serving communities hit hardest by the pandemic; and Encourage participation in the Child Care Subsidy Program. other COVID-related expenses (including past expenses). All CCSG providers approved for the award between July 2021 and September 30, 2022 will be paid monthly through June 2023. Then put aside some money in a place that is low risk (bank savings account, short-term bond fund or money market account). Q: How do I create an emergency fund with this grant? Therefore, providers participating in their ARP Act stabilization subgrant programs may terminate an employee for cause during the subgrant period. State, Territory, and Tribal Lead Agencies have broad flexibility to operate the CCDF program and have a number of options within federal statute and regulation to adapt policies in order to maintain continuity of services for families affected by COVID-19. Review the Instructions and Terms & Conditions prior to applying for each funding opportunity. The definition of what counts as income for the EITC is determined at the federal level and includes all income reported to the IRS as part of a tax filers Adjusted Gross Income (AGI). A concrete slab in the backyard used for basketball, skating, etc.? In cases where the income of families of essential workers exceeds the federal income eligibility limit of 85% of state median income (SMI), Lead Agencies may terminate CCDF subsidies funded by the CARES Act within the eligibility period without a waiver from ACFfor example, if the Lead Agency reverses their policy to disregard the income for essential workers or when CARES Act funds are depleted. The American Rescue Plan Act (ARPA) Child Care Stabilization Grant, which some call the daycare grant, is a federal financial assistance program recently launched by the Office of Child Care to provide $24 billion of economic relief to child care programs impacted by the COVID-19 pandemic across the country. The Tribal Lead Agency must request and receive approval from ACF prior to using CCDF funds for construction and major renovation. The CCDF final rule at 45 CFR 98.16(aa) requires the Statewide Disaster Plan (or Disaster Plan for a tribes service area) to incorporate guidelines for continuation of child care subsidies and child care services, which may include the provision of emergency and temporary child care services during a disaster, and temporary operating standards for child care after a disaster. Technical/Business Assistance. Per federal regulations, providers should spend the funding on one or more of the following categories: What documentation is required to support the monthly grant attestations a provider completes each month? The CARES Act and the CRRSA Act do not address the minimum 12-month eligibility period for essential workers; accordingly, regular CCDF/CCDBG rules apply. How can I best prepare for an EEC fiscal monitoring review? Section 103(d) of the American Taxpayer Relief Act amended the relevant statutory provision, 26 U.S.C. Therefore, lead agencies are strongly encouraged to use that discretion to disqualify child care providers who have had their license or ability to participate in the subsidy program revoked or who are under investigation. This is unsustainable for many reasons. Broaden/loosen any State-, Territory-, or Tribal-specific eligibility requirements for CCDF subsidies up to the Federal maximum allowed. The required W-9 information is included in the application, so providers do not need to download or upload a separate form. OCC will review construction and major renovation applications to make sure that the use of ARP Act stabilization funds for construction or major renovation will not result in a decrease in the level of child care services provided in the service area. A: If you dont spend all of the grant money on items used 100% for your business, it will increase your business profit. Child care providers that receive a grant have a reporting obligation on Form 1099-G if the amount is above $600. Information about stabilization grants including policy guidance, a timeline, and frequently asked questions. Programs that are awarded a grant will receive an IRS Tax Form 1099-NEC. Applications submitted after March 30 will generally not be considered. Can the grant funds be used to pay the director/provider? No, lead agencies cannot use their ARP Act stabilization set-aside funds to cover family copayments or tuition. Lead Agencies have the option to waive the income eligibility requirements for children who receive (or need to receive) protective services, if determined to be necessary, on a case-by-case basis. The request must also certify and describe how the health, safety, and well-being of children served through CCDF will not be compromised as a result of the waiver. Each state will receive anywhere from $39 million to $2.9 billion in funding from the grant to distribute as they see fit to eligible child-care providers. Is this deductible? The two components are intended to grant early care and learning programs funds to facilitate high quality early childhood education at its true cost and increase compensation to staff. Yes, every licensed child care program site is eligible for a grant; this includes multi-site programs. For example, a Head Start program licensed by the state as of March 11, 2021, would meet the definition of eligible provider at section 2202(a)(2)(B)Visit disclaimer page. 116-127) added a temporary FMAP increase of 6.2 percentage points beginning January 1, 2020, and continuing through the Coronavirus Disease 2019 (COVID-19) public health emergency period. Continued non-compliance puts you at risk of losing your CCSG award. Q: Can I use this grant to pay myself? Eligibility and award amounts will be determined at the site level based on each sites licensed capacity and will consider the communitys SVI. The CCSG application is now closed. Please do not include personal or contact information. For protective services cases, the Lead Agency has the option to waive the family co-payment (in accordance with 45 CFR 98.45(k)(4)) and may waive the income eligibility requirements on a case by case basis in accordance with 45 CFR 98.20(a)(3)(ii)(A). This is not a loan. I plan to discount the current family tuition evenly. EEC will notify programs in advance if a review at the program location will occur and whether the review will be conducted on-site or remotely. Within the grant attestation, a provider attests to using the funds for only items in the allowable expenditure categories. The South Dakota Department of Social Services . Checks payable from the business bank account to the sole proprietor/individual, Electronic statements that document funds transferred from the business bank account to the personal bank account, Documentation evidencing expenditures made with grant funds, Responses to questions about general provider information, provider accounting systems/processes, and the internal controls in place, the amount (in dollars) of the expenditure, the category of allowable uses under which the expenditure fall, the type of supporting documentation for the expenditure. Thank you for your website feedback! Child care providers may not involuntarily furlough employees from the date of application submission through the duration of the grant. In addition, the Coronavirus Aid, Relief, and Economic Security (CARES) Act (Public Law 116-136) and Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act of 2021 (Public Law 116-260) provided a combined $13.5 billion in supplemental CCDF program funds to help State, Territory, and Tribal Lead Agencies address COVID-19 impacts, as well as some additional flexibilities for the use of those funds. These funds will help early childhood and child care providers keep their doors open and continue to provide these essential services that are critical for a strong economic recovery and a more equitable future. However, ACF strongly recommends that Lead Agencies first consult with their jurisdictions public health agency, seek advice on how best to proceed, and coordinate any actions. Can I give him a $500 bonus? No, tribes that are not already part of a consortium cannot pool their ARP Act stabilization funds to administer a single subgrant program. If a program closes temporarily during the 12-month grant period due to inactive status, will the program still be eligible for the grant during that month? Help is on the way! When posting information, OCC recommends including details on how interested child care providers can contact the lead agency for more information on accessing and submitting an application. Yes, tribal lead agencies may use the entirety of their ARP Act stabilization funds on construction and major renovation. Including additional categories of vulnerable children in the definition of protective services is only relevant for the purposes of CCDF eligibility and does not mean that those children should necessarily be considered to be in official protective service situations for other programs or purposes. Q: Does the federal guidance for this grant require providers to gift any of it to parents? The amount you pay yourself has nothing to do with how many hours you work or when you work. Thus, a policy that terminates the receipt of the subsidy at redetermination for a child who is otherwise eligible is inconsistent with the law and the rule. Tribal lead agencies are encouraged to include center-based and family child care programs, as well as programs that serve school-age children in after-school, summer, and weekend programs. Applications need only request the minimum information necessary to make the subgrants and meet the federal reporting requirements. Attestation: You have attested, when open and providing services, to implement policies in line with guidance and orders from state and local authorities and to the greatest extent possible the Dental crown not covered by insurance? Extensive alteration of a facility such as to significantly change its function and purpose, even if such renovation does not include structural change. More information is available from theWhite House American Rescue Plan Funding Fact Sheet. Q: If I use the grant for my IRA, can I deduct 100% of this on my taxes? Segregate funds from each of the different grant funding sources. Yes, lead agencies can use funding from the administrative, supply-building, and technical assistance set-aside of up to 10 percent for states and territories and 20 percent for tribes to cover personnel costs associated with administering the stabilization funds, including term-limited staff. Stabilization Grant Q: Is the Stabilization grant taxable income? In order to be a qualified child care provider and eligible to receive a subgrant, a child care provider must either be open to provide child care services or temporarily closed due to public health, financial hardship, or other reasons relating to the COVID-19 public health emergency at the time of application. Please remove any contact information or personal data from your feedback. Section 658M(b) of the Child Care and Development Block Grant (CCDBG) Act, 42 U.S.C. No other family income will be affected, meaning you wont pay higher taxes on any non-grant income. The Child Care Stabilization Grant (CCSG) Program sustains Arizona's child care network by giving a consistent, reliable funding source directly to child care providers to cover increased cost and challenges due to COVID-19 through June 2023. . Minnesota's Child Care Stabilization Grant Program endeavors to provide child care providers with financial support to maintain operations and increase staff compensation. Other investments to improve program quality such as supplies, curriculum, screening tools, etc. As a reminder, child care providers must confirm the data used and the estimated current operating costs as part of their applications. Emergency Responseincludes FAQs about temporary, short-term measures and existing flexibilities available to Lead Agencies under CCDF that may be taken during the current public health emergency in response to COVID-19. However, OCC encourages tribal lead agencies to consider expanding their stabilization funds to include providers in the service area who have not previously been part of their CCDF programs, such as family child care providers. It would be OCCs expectation that Lead Agencies would employ this flexibility only on a temporary basis for the period of the public health emergency related to COVID-19. Providers can use the funds to pay prior program expenses incurred after January 31, 2020. Please let us know how we can improve this page. OCC encourages child care providers in the financial position to provide relief from copayments and tuition for families to use non-ARP Act stabilization funds to provide that relief and prioritize the relief for families with incomes below 85 percent of state median income. a Are there any program revenue guidelines to receive this stabilization funding? Child Care Stabilization Grants Help Desk Support: 1-833-600-2074 eecgrantsupport@mtxb2b.com User Guide - Grant Survey Frequently Asked Questions Grant Requirement Supports: Family Child Care - Training for C3 Operational Grant requirements - YouTube Center-Based - Training for C3 Operational Grant requirements - YouTube The CCDBG Act references children who need to receive protective services, demonstrating that the intent of this language was to provide services to at-risk children, not to limit this definition to serve children in the child protective services system. OCC encourages tribal lead agencies to include center-based and family child care programs outside of their CCDF program, as well as programs that serve school-age children. The eligibility requirements defined at section 98.20(a)Visit disclaimer page of the CCDF regulations have separate financial eligibility requirements one for income and one for assets. Additionally, child care programs are not subject to report C3 grant funding in the Uniform Financial Report (UFR) submitted to the Commonwealth of Massachusetts' Operational Services Division (OSD). In order to change their definition of an Indian child, a Tribe would need to submit a CCDF Plan amendment (see Program Instruction CCDF -ACF-PI-2019-03 for more information about submitting CCDF Plan amendments). Subgrant amounts should reflect the significant resources included in the ARP ActVisit disclaimer page and be substantial enough to stabilize struggling child care providers. Therefore, while providers may choose to increase pay or offer bonuses for their staff in order to take advantage of these incentives, the provider may not opt-out of continuing to pay their staff at least the same wages. Tom Copelands Blog: Taking Care of Business If a provider is unable to provide relief from copayments and tuition payments for all families enrolled in the program, they should prioritize doing so for families most in need of relief and target families earning below 85 percent of the State Median Income. EEC will not make an unscheduled visit to conduct fiscal monitoring activities. Providers are encouraged to consult with an accountant or tax expert to fully understand the tax implications of this funding. Q: Is it better to pay myself with this grant or spend it on items for my business? Lead agencies do not have to require additional information at the time of the application as part of the certification process. Q: Will getting this grant put me in a higher tax bracket? Note that child care providers that are receiving stabilization subgrants from a tribal lead agency should be serving at least one Indian child, as defined by the tribal CCDF Plan. Return to Top Application Process To learn more about how to apply, please view our Application Guide or Application Walk Through Video on our website available in English, Spanish, and Vietnamese. However, even if it does push you into a higher tax bracket, it only means you will pay more in taxes on the grant amount that is in the higher tax bracket. Without a waiver in accordance with 45 CFR 98.19 (covering requests for temporary relief from requirements), OCC does not have the authority to provide an extension of the CCDF obligation and liquidation periods. The CARES Act and the CRRSA Act do not restrict child care providers from simultaneously receiving funding from the CCDF Discretionary funds and from other federal or state programs, such as the small business loan funds offered through the CARES Act and the CRRSA Act. Stay tuned for additional updates on this page. Provider C receives a $3,500 grant and uses the money to pay for equipment that is used for both her business and her family (e.g., computer, television, furniture). Sometimes ARP Act child care stabilization funds are received by child care workers receiving federal housing assistance in such a way that they may be regarded as temporary, nonrecurring, or sporadic payments.
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